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IntermediateLesson 5 of 59 min read

Your week organised in twenty minutes

A course from the Academy: Getting organised with AI: notes, meetings, email

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Here's the routine that brings the whole course together. Twenty minutes, once a week, on Friday afternoon or Monday morning, to know exactly what to do and when.

The four steps of the review

  • Empty (5 min): gather everything lying around in your notes tool, your flagged emails and your meeting minutes.
  • Take stock (5 min): ask the AI to list what got done, what slipped and the new actions. "Here are my notes from this week: list the ongoing actions with their deadlines, and flag what's overdue."
  • Choose (5 min): three priorities for the week, not ten. You choose; the AI can help you spot what's blocking the rest.
  • Schedule (5 min): put those priorities in your calendar as real appointments with yourself. A task without a slot is just an intention.

What AI does well, and less well

  • It gathers, summarises and orders a jumble of notes very quickly.
  • It doesn't know your energy, your surprises or what really matters to you: priorities remain your decision.
  • It sometimes gets dates wrong: check deadlines before scheduling them.
Analogy. Filling up and checking the tyres before a long drive. Twenty minutes stopped, and the whole trip goes better.

Keeping it up

Put the review itself in your calendar, at the same time every week. After a month it's a habit; after three, you won't remember how you managed before.

Key takeaways

  • Empty, take stock, choose, schedule: twenty minutes a week.
  • Three priorities, not ten.
  • Every priority gets a slot in the calendar.
  • AI gathers and orders; you decide.

Complete the lesson

A 4-question quiz: 3 correct answers are enough, plus an exercise to practise. It opens in the Academy, on this same lesson.

Take the quiz and complete the lesson Free. With an account, your progress is saved and leads to the course certificate.

The course: Getting organised with AI: notes, meetings, email

  1. One place to capture everything8 min
  2. Meetings that summarise themselves8 min
  3. From a vague idea to an action plan8 min
  4. Getting on top of your inbox8 min
  5. Your week organised in twenty minutes9 min

The whole Academy →The AI glossary